AI for combat sports and fitness gyms that ship members, not paperwork.
Class booking and scheduling, member portals, video library access, kids program intake, e signed waivers, and customer comms automation. Built for one location and multi location operators.
Mat time should be the goal. Front desk should not be the bottleneck.
Gyms we have spoken to ship the same four bottlenecks. First class intake and waiver friction. Class capacity and waitlist management. Member churn from missed comms. And kids program enrollment that requires a parent to call during business hours.
- First class intake friction. Walk in wants to try class. Front desk hands a paper waiver, takes phone number, hopes they come back. Most do not.
- Class capacity. Mat fits 24. Class books 30. Coach has to turn away regulars. With waitlist plus auto fill the mat hits capacity without overflow.
- Member churn. Member misses three classes, no comms, billing keeps running, member cancels. Auto check ins plus owner alert catches the drop in.
- Kids program enrollment. Parent wants to enroll kid. Site says "call us." Half the parents bail at that step. Web intake plus auto sign waiver fixes it.
Five capabilities that fit inside Zen Planner, MindBody, or Wodify.
Class booking and waitlist
Booking page that fills capacity, manages waitlist auto fill, sends reminders, and surfaces in Google answer engines. Workflow pattern.
- Stripe billing
- auto waitlist
- SMS reminders
Web waiver and intake
E sign waiver, intake form, parent signature for kids, all on phone before the first class. Walk in to first class in under five minutes.
Member churn alerts
Member misses three classes, owner gets alert, AI drafts a check in text. Saves the regular before they cancel.
Kids program portal
Parent enrolls online, signs waiver, sets up auto pay, gets schedule. Owner gets a clean roster on phone.
Video library and remote member
Pay walled video library for members who travel or train at home. DRM friendly, billing tied to membership.
TCB Fight Factory.
TCB Fight Factory is a combat sports gym in our local network. We built the gym site as a hand coded property with full schema for ExerciseGym and SportsActivityLocation, class schedule integration, and a kids program intake page that converts. The site ships with answer engine optimization for "MMA gym near me", "jiu jitsu near [city]", and "kids martial arts" queries.
What ships on that property: hand coded schedule pages, full schema, e signed waiver flow, and the SEO stack that lifts the gym into Google AI Overviews for combat sports searches in the service area.
Other case studiesWhat Combat sports AI work costs.
The 97 Full Visibility Stack is the right baseline for any gym that wants to show up in answer engines for combat sports searches in their service area. See all pricing.
Buyer questions, Combat sports specific.
Will the booking system replace Zen Planner or MindBody?
Often yes for the front facing class booking. Some gyms keep Zen Planner for billing and integrate the front end. We scope the trade off during intake.
What about parental consent for minors?
The waiver flow requires parent or guardian signature before a minor can book. We use audit logged e sign so the signature holds up.
Can the AI take a phone call about class times?
Yes. The voice agent answers schedule, pricing, and intake questions. It hands off real conversations to the owner. Voice pattern.
What about video DRM if I sell a video library?
We use signed URL access plus encrypted streaming for member only video. Not bullet proof, but enough to deter casual sharing without a full DRM stack.
Does this work for a single coach gym?
Yes. The single coach use case is the cleanest. The whole stack is designed to give one coach the leverage of a five person front desk.
Other verticals we ship to.
Tax
CPA firms, tax preparers, ITIN, S corp, audit defense
Real estate
Listings, CMAs, neighborhood guides, lead routing
Construction
Quotes, scheduling, project galleries, customer portals
Hospitality
Direct booking, channel mgmt, guest comms, reviews
Medical
Patient portals, HIPAA aware intake, scheduling
Insurance
Quotes, agent CRM, lead routing, policy RAG
E commerce
Storefronts, inventory, AI search, support RAG